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How-to: Join (and Host) an FAC Contest
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Stratadrake
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PostPosted: Fri Oct 01, 2004 4:20 pm    Post subject: How-to: Join (and Host) an FAC Contest Reply with quote

For anyone who hasn't hosted contests before, browse this first. This is an FAQ-style guide discussing just about everything you need to know about how FAC contests work.

This guide is divided into two parts -- one for entering other people's contests, and the other for creating your own contests.

* * * * * * * * * *
FAC Contests for N00b's
(by Stratadrake)

Chapter 1 - Participating In FAC Contests
  • Who may participate in a contest?
    In general, any member of Fanart Central ("FAC") may join in on a contest. For more information, check the rules of the individual contest you're interested in.

  • How many contests are running right now?
    We generally have at least ten contests running at any given time; the exact amount varies depending on the time of year. Contests which are NOT open for entry will usually say so in their topic's title or sub-title. For more information, check out the "Quick Reference" thread.

  • How often is the "Quick Reference" thread kept up-to-date?
    I used to be able to keep the reference thread updated on a weekly basis, but recently more demands placed on my time make it difficult to update the list as often. Currently, I keep the thread updated only as contest hosts inform me of their new contests.

  • How do I enter a contest?
    Each contest is represented by a different thread. Just read the thread pertaining the contest you wish to enter and, if the contest is still open to new entries, post a reply containing URL's to the entry(s) you wish to submit. To submit a picture for the contest, just provide links to that picture from your Fanart Central (or deviantArt, etc.) gallery page.

  • What kinds of pictures can I enter into a contest?
  • Are there any rating limits to a contest?
  • I already have a picture in my gallery that fits the contest's theme, can I enter it, or will I have to create a new drawing from scratch?
  • Can I link an entry in from an offsite image host, like Photobucket?
  • Or send it in via e-mail?
  • How many pictures can I enter into a contest?
  • When is the due date for a contest?
  • Who picks the winners for a contest, and how?
  • If I win a contest, do I get anything?
    Please ask all contest-specific questions to the particular contest host by posting your question as a reply to the contest's thread. The answers to such questions vary from one contest to the next so it's impossible for me to give you a general, once-and-for-all answer.

  • Can you answer those questions anyway?
    *sigh* ... okay, I'll try.
    - Offsite image hosting: We recommend uploading contest entries to your FAC account, and then copying and pasting the URL for the picture's page into a reply. It is much more convenient to other users than linking a copy of the image to your post, especially since the picture's page automatically gives the entry's title, rating, and information to help describe it.
    - New vs. Existing work: Recently, more members have started requiring that you create a new drawing from scratch specifically for their contest, rather than merely picking a previously finished drawing from your FAC gallery and entering that. Creating a new drawing from scratch shows how much you appreciate the contest, because you are spending time specifically to create a drawing and support their contest with it.
    - Rating Limits, # Entries, Due Date: Usually, the host will clearly identify these aspects of their contest in the first post of their contest thread. Look for it!
    - Winners: Depending on the size and/or popularity of the contest you are entering, sometimes the host will only choose a 1st-place winner, or sometimes they will also award 2nd- and 3rd- place runner-ups. Additionally, some contest hosts may divide their contest into different categories (with a winner for each), or some contest hosts may offer a poll for public opinion when deciding the winners. In the end, though (and we can't stress this enough), it's solely up to the host to decide and declare the winners for their contest.
    - Prizes: Not all FAC contests offer a prize for the winners; sometimes the bragging rights is enough. Other prizes may include custom-made banners or "winner!" awards, or a free request by the contest host. The host should have specified this up front when they started their contest.

  • Can I enter the same drawing into more than one contest?
    If the host of the second contest allows it, yes.

  • Who else is participating in a contest?
    Some contest hosts will provide and maintain a list of all those who have entered their contest so far; if so, this list can be found in their first post of the thread.

  • I know somebody whose art could really own a contest. How do I get them to enter?
    You can send that artist an e-mail, PM, or FAC profile comment asking if they're interested in participating, but don't get ahead of yourself -- it's up to them, not you. You may only enter your own drawings into a contest.

  • Hey! A contest host said one of my pictures wasn't eligible for their contest!
  • What the... they said they disqualified one of my pictures! Why?
    Sorry to hear that, but please ask the contest's host for the reason why. Maybe they require that you create a drawing from scratch, maybe the URL you provided is invalid (or broken) -- there could be several reasons, so if they didn't say, it's your responsibility to ask -- and please respect their answer.

  • Hey! They bumped up the entry deadline, and now it's too late for me to enter!
    Sorry about that, but the contest host may update their rules at any time, even if you weren't around when they did so. Don't wait until the last day and minute to submit your picture(s) for their contest, submit as soon as you can.

  • I changed my mind, I don't want to enter that picture into the contest anymore. How do I take it out?
    Sure, you may withdraw an entry (or yourself) from any contest at any time; just make sure you tell the contest host what you will be doing (also use the "edit" button on your old post to remove the old entry from it, just in case) .

  • What are my chances of winning a contest?
    This varies greatly depending on the rules and structure of the contest, your general skill level, and how many other people you are competing against.





Chapter 2 - Hosting Your Own Contest

  • Who can host a contest?
    Any member of Fanart Central may host an FAC contest if they want to.

  • I want to host a contest! How do I do that?
    It's not easy to host an FAC contest well. There is a lot of work involved in setting up your contest's rules, monitoring participation and new entries, (not to mention having to evaluate them and choose winners!)

    But, here's a quick summary:
    1- Create a new thread here in the Contests forum. The title/subtitle of the thread should clearly identify the contest.
    2- Describe the contest and its rules (including entry deadline) in your post. At the minimum, you must specify:
    - A short description of the contest's objective
    - Rating limit, # entries, and due date
    3- Attend your contest thread regularly (2-3 times a week is fine) to monitor new entries and answer questions as they come in.
    4- After the entry deadline, review all the entries to determine the winners.
    5- And keep reading for additional tips on how to structure your contest.

  • What can my contest be about?
    Your contest may be about anything you want it to be! There are but few rules you need to abide by:
    - Try to make your contest original, something that hasn't been tried before. Search the older topics in this section to get an idea of which contests hav ebeen run before; for example, try to avoid contest ideas like "Draw your favorite Anime/Manga Character!" or "Draw An Original Character!" which have been done several times already, if you can't put some kind of your own unique spin on it. It's your design. Design well. Be original!
    - All contests must be unique: We only allow one contest of any particular type to run at the same time. This means that if someone is running, say, an InuYasha fanart contest, then you cannot start a second InuYasha fanart contest yourself. However, if you can find a way to make your contest different from one that is already running (that is, so that no one drawing can be entered into both contests at the same time), then you may host yours at the same time -- for example, a "Halloween OC" contest vs. a "Halloween Costume Design" contest can be considered two unique contest ideas.
    - Try to give some variety in exactly what is eligible for participation (i.e. what character or subject to draw). While there's nothing wrong with having a contest about drawing a specific character (or OC), this probably won't attract as much participation as letting the individuals decide which character they want to draw. After all, artists have differing tastes about which characters they like, and which they couldn't care less about. So, for example, if you want to host a contest about drawing Kingdom Hearts Sora, you might want to reconsider and host a general "Kingdom Hearts Character" contest instead.

  • What if someone comes later on and tries to start the same type of contest I'm already running?
    Then call them on it. Since contest themes are basically first-come first-serve, if someone comes along later and tries to start what is essentially the same theme as your running contest, it's essentially their problem, not yours. We can only expect (or require) you to make your contest unique from the other ones already running.

  • What kind of rules should I have?
    You decide what all the rules of your contest are. Take some time to review existing contests and see what kind of rules their hosts use; this will give you an idea of how to structure contest rules yourself.

    The following is a general idea of how to structure your contest rules. Keep in mind this is more of a guide than a form -- these points are written in second-person ('to' you, a contest host), but when you write your own rules, you need to phrase them in first-person ('from' you):

    • Contest Objective: Clearly state what IS (and/or is not) eligible for your contest. Tell people what your contest is about, what you expect them to draw, and if you need to, give examples. Spend at least one full paragraph discussing what the theme of this contest is, and be specific as you can.

    • Eligibility: Make sure to say whether you want people to go out and create a new drawing specifically for your contest, or if you will also allow them to enter older drawings from their FAC gallery. Also specify if entries from other domains (for example, from a user's deviantART account) will also be accepted or not.

    • Media: If you want to see all entries composed using a certain medium (such as traditional media), make sure to say so. Otherwise, your contest will be assumed to be open to all media, traditional and CG alike.

    • Ratings Limit: Explain what levels of content advisories are (or are not) allowed for your contest. You must decide whether "anything goes", or if certain types of content (such as violence, nudity, or sex) are limited to certain levels, or not allowed at all.

    • Entry Limit: State how many entries (maximum) each person can enter in your contest. If in doubt, just pick a number between three and five. You may also declare "no entry limit" if you so choose -- but do so with caution!

    • Entry Method: As a rule, most people will enter your contest by replying to your contest topic with a URL for their picture. If you will also accept entries made via other methods (such as image links or e-mail), please say so.

    • Entry Deadline: Give a date by which all entries must be entered. Try to phrase your deadline in terms of "before ____" or "no later than ____", as this identifies whether you will accept a picture entered on the same day as the deadline. You never know if somebody will try entering at the last minute....

    • Judging: Give people a hint about how you will decide on the winner(s), e.g., whether you will make that decision yourself, if you will consult other members as judges, offer a poll for everyone to vote in, etc. Also, if you would like to have different 'categories' of entries for your contest (with a winner(s) for each category), then say so.

    • Prizes: Say whether you are going to offer a prize (such as banners or requests) for the contest winner(s), or if the contest is just for fun and bragging rights.

      In addition, the following rules are considered to apply to just about all contests, even if you don't specifically mention them -- again, this is more of a guide than a form because it's written in second-person, and your rules should be written from first-person:
      -- All entries must be your own work and effort, and comply with FAC site rules and submission policies. Official, copied/traced artwork, and photomanips aren't allowed on FAC, so they can't be used in an FAC contest, either.
      -- All links must remain intact come the entry deadline. Because if the link breaks, how are you going to judge it?
      -- You (the contest host) may update or clarify your rules at any time. If you need to change the rules in any way (especially if you are moving the entry deadline), announce this a few days in advance, before you actually change them. Give people time to react.


  • Do I have to offer a prize?
    No, we don't require that you offer a prize. Prizes mean more incentive for people to join (because of the "whats-in-it-for-me" aspect), and at the same time, they mean more work for you as a contest host.

  • I want to offer a prize. What kind of prize should I offer?
    - "No Prize": You don't have to offer a prize if you don't want to.
    - "Virtual" Prize: A 'virtual prize' is something that you can deliver and show across the Internet, such as banners or requests. Requests are an easy prize that anybody can do; however, you probably shouldn't offer requests as a prize if you're the type who takes regularly takes other people's requests anyway.
    - "Real" Prize: A 'real prize' is essentially anything that you must physically mail to the winner. This requires more work than a virtual prize, obviously. Refer to the Paying Contests subforum and its rules for further information if you want to offer a real prize for your contest.

  • How long should I keep my contest running?
    This depends mostly on the nature of the contest -- a broad, general contest like "original character" will probably draw in a lot of entries very quickly, while a very specific, restrictive contest like, say, "gothic crossdressing anthros" probably won't attract very many. Try to imagine how many entries total you can see yourself sorting through, and guess a deadline accordingly. If in doubt, try two or three weeks and see how it goes -- you can always shorten or extend the deadline if you need to.

  • Enough of all this reading. Can't I post my contest thread yet?
    Um... yes, just keep what you read here in mind. Wink

  • Okay! I've posted my new contest! Now what? When will people start entering?
    Well... don't hold your breath waiting for people to beat a path to your door. Neither just post your contest and walk away until the entry deadline; you'll need to review your contest thread regularly, (at least once or twice a week) to see if there are any questions you need to answer or rules you need to clarify. If you forgot to mention something in the rules, other members will probably start asking about it within 48 hours, and you'll need to provide the answer quickly. You should also review the new entries as they come in, checking that they fit your criteria, and notifying anybody if an entry is not eligible for your contest.

  • Can I host another contest while my first one is running?
    Sure you can, but managing two or more contests at the same time will create a (much) larger workload for you; if you're not sure you can handle the extra work, just do one contest at a time.

  • How should I keep track of the entries?
    There are several ways at your disposal -- you can copy them to your computer for offline viewing, you can bookmark them, or you can simply review them after the entry deadline. Pick whichever method best fits your style.

  • Can I update or change my contest's rules?
    Yes. First, make a reply to your thread informing everyone about the change. Then go back to page 1 of your thread, click the "edit" link on your first post, and make the appropriate changes. This way, anyone who enters the thread later will be reading the current rules, rather than the 'old' rules.

  • Somebody submitted a picture that isn't eligible for my contest. What should I do?
    Simply tell them, in a friendly manner, which picture of theirs wasn't eligible, and (most importantly) why.

  • Hey! Where is everybody? Why aren't they entering?
    Don't panic, this can happen to a contest if it's about something obscure, little-known, or if they feel your rules are restrictive or discouraging. You can loosen the rules, broaden your criteria, or extend the entry deadline if you want more entries.

  • Help! People have submitted way more entries than I can handle!
    Congratulations, your contest has become a runaway success!

    Don't panic! If you have to break your contest up into smaller (more manageable) categories, tighten the limit on how many pictures can be entered, or move the deadline up in order to keep your workload reasonable, you're free to do so. It's your contest. Just be sure to announce (at least a few days in advance) whatever course of action you'll be taking, and edit your original rules in your starter post to reflect this as well.

  • What the...? The entry deadline is over, but people are still submitting pictures for my contest!
    They probably just missed the memo about your contest deadline. Make sure to post a reply saying when the entry deadline has actually passed, so that people won't think it's still running. Including the entry deadline in your contest thread sub-header isn't a bad idea either (hint)....

  • Okay, the entries are in now. What's next?
    Once the entry deadline is over, you'll need to review the entries and boil them down to the 'finalists' and the winners.

  • How should I decide on the winners?
    There's no wrong way to do it. You can make the decision(s) yourself using your own criteria, you can PM other members to help judge, and/or you can create a poll in the Contest Polls subforum for the general public to vote on a winner.

  • Do I have to explain the criteria I use to decide the winners?
    Nope, no one requires you to explain your thought processes. The criteria you use may be simple or it may be complex. You can describe it to everyone, or you can simply call it a personal decision.

  • Hmm... I want to offer a poll. How should I do that?
    If everybody under the sun has entered your contest, you'll probably want to do some judging yourself to narrow the field down to about a dozen or so "finalists" that will appear in the poll. If your poll has too many options, it will become difficult for other people to vote (not to mention spread the votes very thin) so try to keep the number of finalists reasonable. Go to the Contest Polls subforum to create your poll; make the thread's title identify that it's for your contest, list the finalists as poll choices (one per line - if in doubt, put a blank line between each choice), and within the actual post, provide links to their entries to make the voters' choices easier. And finally, don't vote in your own poll! You might need that vote later....

  • How long should I keep my contest poll running?
    About as long as the entry period should work fine. The number of votes you'll receive will generally reflect the number of people who entered your contest to begin with. A broad, popular contest will generally receive a lot of votes, while smaller, more obscure contests will probably not receive many votes at all.

  • Hey... nobody voted in my poll! Now how am I supposed to choose the winner?
    Don't worry, contest polls will sometimes flounder. But that's what your vote is for! You can let the poll run for a little while longer, or you can cast your own vote or make your own decision as a "tie-breaker".

  • Okay, I've decided on the winners! How do I announce them?
    Return to your contest thread and announce the winners there in a new reply. You can announce the winners in almost any fashion you want. You can explain how you chose between them all, or you can just cut to the chase and say who won. Give a big congratulations to the winners and offer a large thanks to everyone else who participated!

  • Finally... it's all over now. Right?
    Well, almost. Did you plan on offering a prize? If so, that's your final duty as a contest host -- working on and delivering the prize. FAC staff are not responsible for making sure that you deliver the prize(s) in a timely fashion, that is between you and the winner(s) alone to work out.

  • Whoa, hosting a contest is a lot of work!
    It sure is. Be sure to think out your contests thoroughly before starting them; otherwise you might end up with even more work than you expected!




Last edited by Stratadrake on Fri Jul 14, 2006 12:28 am; edited 3 times in total
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Hearsegurl
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PostPosted: Sat Dec 18, 2004 10:48 pm    Post subject: Reply with quote

Very Nice. I like the way you break it down and have info for people that want to do these kind of things. Very Helpful.
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chibi_lover234
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PostPosted: Tue Dec 21, 2004 11:32 am    Post subject: Reply with quote

how do you enter contests, becouse i am confused!! :huh:
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Stratadrake
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PostPosted: Tue Dec 21, 2004 12:23 pm    Post subject: Reply with quote

Quote:
Just read the thread pertaining the contest you wish to enter and, if the contest is still open to new entries, post a reply containing the entry(s) you wish to submit. To submit a picture for the contest, just provide a link to that picture from your Fanart Central, DeviantArt, etc. gallery page.



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KotokoPlum
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PostPosted: Tue Dec 21, 2004 5:15 pm    Post subject: Reply with quote

Also, if you are not going to be able to get time to look over all of the entries, simply take two minutes and reply in the contest thread extending the deadline so you don't keep all of the people who entered your contest waiting weeks for you to finally come back.
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ruppy007
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PostPosted: Mon Jan 03, 2005 2:22 pm    Post subject: Reply with quote

This is why all the n00bs look to you for help, Strata. Great job!
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Dogss
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PostPosted: Mon Feb 14, 2005 9:19 pm    Post subject: Reply with quote

Thank you, Strata! I've been thinking about starting one, this really helps! I'd might give out honest reviews as a prize but if someone like Lexar joins, that's a lot of pictures to go over!
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maliklover
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PostPosted: Tue Jun 28, 2005 6:31 am    Post subject: Reply with quote

thanks for the help!^_^ Rolling eyes
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Freya-Chan
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PostPosted: Tue Jul 05, 2005 9:38 am    Post subject: Reply with quote

This really helps, thanks!

^_^ Freya-Chan
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PostPosted: Fri Jan 06, 2006 8:23 pm    Post subject: Reply with quote

I have a question :huh: . I know that there are a ton of fanart contets....but what about Fanfiction :huh: ? Are there contests like that? Could I have one? I don't remeber seeing anything on them in the rules....or perhaps I just ,issed them? Could someone please aid me? Uneasy
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Stratadrake
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PostPosted: Sat Jan 07, 2006 10:34 am    Post subject: Reply with quote

Fanfiction, or other writing-based contests, are much less common. They can still be hosted, though.
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Cartoonz
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PostPosted: Wed Apr 12, 2006 8:29 am    Post subject: Reply with quote

Thank you, Strata! I found this very helpful! =)
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PostPosted: Sat Apr 15, 2006 10:00 pm    Post subject: Reply with quote

man thats confusing!!! :wacko:
im thinking twice about holding a contest!!!!!!!
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PostPosted: Sat Apr 15, 2006 10:16 pm    Post subject: Reply with quote

Why is it confusing? Too many words? :P

All you really need are:
Specifics on your contest (aka "objective), be clear and precise
Rating (G through NC-17)
Number of entries allowed
Style/medium allowed
Deadline
Prizes (if any)
If old pictures are allowed
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PostPosted: Mon Apr 17, 2006 3:59 am    Post subject: Reply with quote

"sarcasim is the lowest form of humor" that is what my brother says

but anyways, whats confusing about it is the links for the competion holding and the polls.
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PostPosted: Thu Apr 20, 2006 5:08 pm    Post subject: Reply with quote

anime-junkie (Kelsey Mutandadzi) wrote:
"sarcasim is the lowest form of humor" that is what my brother says

but anyways, whats confusing about it is the links for the competion holding and the polls.

what links? :huh:
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Radioactive_froggy
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PostPosted: Tue May 16, 2006 2:53 pm    Post subject: Reply with quote

umm one question how do you cancle a contest?
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PostPosted: Wed May 17, 2006 9:36 am    Post subject: Reply with quote

You don't, either get a mod to close it or change the title to "Cancelled"
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PostPosted: Wed May 17, 2006 5:07 pm    Post subject: Reply with quote

cool, thanks
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PostPosted: Sat Aug 19, 2006 10:32 pm    Post subject: Reply with quote

Quote:
How should I decide on the winners?
There's no wrong way to do it. You can make the decision(s) yourself using your own criteria, you can PM other members to help judge, and/or you can create a poll in the Contest Polls subforum for the general public to vote on a winner.



Quote:
The criteria you use may be simple or it may be complex. You can describe it to everyone, or you can simply call it a personal decision.


I have a question on these. Am I permitted to literally take the finalists entries to a different, completely unrelated sight for judging in open forum?

*note*
1. Other sight has a section for anime, art , and other things of that nature, this will not be constituted as spam on the other sight.
2. Judges who wish to vote will be aware of where the art is coming from and that the work is not mine.


Also I do have a question you may wish to conceive an answer for and have available for new contest hosts.

Can I hold an annual contest on the same criteria?
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